Privacy Policy

Effective Date: August 11, 2025

1. Introduction

Profectify LLC ("we", "our", or "us") operates SpyMoods (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Data Controller Information

Company: Profectify LLC

Contact Email: support@spymoods.com

Website: https://spymoods.com/

Data Hosting: Germany, European Union

3. Information We Collect

3.1 Personal Information

  • Account Information: Name, email address, password (encrypted)
  • Child Profile Information: Child's nickname, age, birthday, school year
  • Contact Information: Email address for communications

3.2 Usage Data

  • Mood Tracking Data: Emotional check-ins, mood patterns, regulation activities
  • Activity Data: App usage patterns, feature interactions
  • Device Information: IP address, browser type, operating system

3.3 Children's Data

We collect limited information about children only with parental consent. This includes mood tracking data, achievement records, and activity participation. We do not collect personal identifiable information directly from children under 13 without parental consent.

4. Legal Basis for Processing (GDPR)

We process your personal data based on:

  • Consent: You have given consent for processing for specific purposes
  • Contract: Processing is necessary for the performance of our services
  • Legitimate Interests: Processing is necessary for our legitimate interests (e.g., improving services)
  • Legal Obligations: Processing is necessary to comply with legal obligations

5. How We Use Your Information

  • To provide and maintain our Service
  • To notify you about changes to our Service
  • To provide customer support
  • To gather analysis or valuable information to improve our Service
  • To monitor the usage of our Service
  • To detect, prevent and address technical issues
  • To provide you with news and general information about our Service

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share information in the following situations:

  • With Your Consent: We may share information with your explicit consent
  • Service Providers: With trusted third parties who assist us in operating our Service
  • Legal Requirements: If required by law or to protect rights and safety
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

7. Data Retention

We retain your personal data only for as long as necessary to provide you with our Service and as described in this Privacy Policy. We will retain and use your data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments
  • Access controls and authentication
  • Regular backups
  • Employee training on data protection

9. Your Rights Under GDPR

As a data subject under GDPR, you have the following rights:

  • Right to Access: Request copies of your personal data
  • Right to Rectification: Request correction of inaccurate personal data
  • Right to Erasure: Request deletion of your personal data
  • Right to Restrict Processing: Request restriction of processing your personal data
  • Right to Data Portability: Request transfer of your data to another organization
  • Right to Object: Object to processing of your personal data
  • Right to Withdraw Consent: Withdraw consent at any time

To exercise these rights, please contact us at support@spymoods.com

10. Children's Privacy

Our Service is designed for use by parents to track their children's emotional development. We do not knowingly collect personal information directly from children under 13 without parental consent. Parents have full control over their children's profiles and can request deletion of their child's data at any time.

11. International Data Transfers

Your data is stored in Germany, within the European Union. If we transfer data outside the EU, we ensure appropriate safeguards are in place in accordance with GDPR requirements.

12. Cookies and Tracking

We use essential cookies to maintain your session and provide our Service. We do not use tracking cookies for advertising purposes. You can control cookie settings through your browser preferences.

13. Third-Party Links

Our Service may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

14. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. For material changes, we will provide additional notice via email.

15. Data Protection Officer

For any questions or concerns about our data protection practices, please contact our Data Protection Officer at: dpo@spymoods.com

16. Supervisory Authority

You have the right to lodge a complaint with a supervisory authority in the EU member state of your habitual residence, place of work, or place of the alleged infringement if you consider that the processing of your personal data infringes the GDPR.

17. Contact Us

If you have any questions about this Privacy Policy, please contact us:

  • Email: support@spymoods.com
  • Website: https://spymoods.com/
  • Data Protection Officer: dpo@spymoods.com

Last updated: August 11, 2025